Dubai Jobs
JOB DESCRIPTION:
• Office Management
• Collection of customs documents for incoming/outgoing shipments
• Delivery notes preparation
• Shipping documents preparation (commercial invoice, packing list, and delivery advice) for shipments going outside of UAE
• Cheque receipts preparation
• Maintaining relationship with our Bankers (Emirates Islamic Bank) as well as assisting Verisec colleagues with Bank related queries
• Medical Health Insurance related activities for Verisec Middle East Team Members and their families
• Operating the official AXS portal on behalf of Verisec Middle East FZ-LLC specifically when requirements arise for Employment Visas for colleagues and dependants
• Working with the AXS and DED officials for Trade Licence renewal procedures which need to be completed in a timely manner
• Work with the AXS Authorities for office rent renewal procedures
• Work with the Emirates Postal Authorities for renewals and clearance of registered and normal mail
• Maintaining Leave register for the Verisec Middle East team members
• Various project work, for example, new company formation
• Managing outstanding invoices list
• Work with the Emirates Telecommunications Authority when required
• Liaison with Finance department
• Collecting and recording supplier support certificates
• Bonus calculation for Verisec Middle East FZ-LLC colleagues
• Updating Verisec Middle East FZ-LLC colleagues on overdue invoices payment status
IN DUE COURSE, THE FOLLOWING TASKS MIGHT BE ADDED TO THE ROLE’S RESPONSIBILITIES:
• Procuring goods/services for ME customers (Fortnox, Xero)
• Invoicing customers (Xero)
• Tracking and reconciling cost/revenue when invoicing is spread over defined milestones
• Monthly preparation of ME accounting data
• Payslips checking and sending to ME team members along with salary/expenses/bonus payments
• Administering Xero users
• AXS portal assistance to team members when needed (when the amount needs to be top up, when financial reports need to be submitted, etc.)
• Paying various bills and sending remittance advice to suppliers
• Pay Office Internet and Mobile bills
• Bookkeeping in Xero and liaison with VAT team at BT
• Payroll in Xero
• The role reports to Stefan Radic – Belgrade, Serbia
CANDIDATE BACKGROUND:
• University level – Finance, Business, or similar
• Fluent English speaker
• Familiarity with general and UAE accounting principles
• Proven record of previous experience related to similar role(s)
• Advanced MS Excel skills
• Experience with financial software (Xero would be an advantage)
PERSONAL TRAITS:
• Detail-oriented personality
• Team player
• Sharp time management skills
• Proactive mindset
• Accountable personality